InterimReport gives MEP contractors, FM providers, building owners, estates teams, landlords and housing providers a structured, audit-ready way to inspect any building between formal surveys and statutory inspections. Pick a template or build your own, work through the checklist on your phone — even without signal — capture GPS-stamped photos, annotate them on-site, raise corrective actions against failed items, lock the report and share a professional PDF with your client. All in one place.
Condition surveys, EICRs, fire risk assessments, gas safety checks and legionella risk assessments each give a snapshot on the day. In the months and years between them, building owners, managing agents and the contractors who look after their buildings still need to show that conditions were checked, defects were found and actions were closed — whether that is for an insurer, a client, a regulator, a tenant or a court. Most are still doing it on paper, if at all.
InterimReport includes a dedicated mobile app that works entirely offline. Install it to your phone’s home screen, carry out the full inspection in the building — no Wi-Fi or mobile data needed — annotate photos on-device, record GPS coordinates and sync automatically the moment you’re back online.
Complete the entire checklist, capture and annotate photos, add notes, and record your signature on-site — even in basements, plant rooms, risers or rural sites with no mobile reception. Everything is saved locally on your device.
Device GPS is captured automatically when you start a report and when you lock it — recording coordinates and timestamp as proof the inspector was physically on-site at the building. GPS metadata is also embedded on every evidence and fail photo you upload.
Draw directly on evidence and fail photos before uploading — highlight issues with arrows, circles and freehand marks using the built-in annotation tool. Annotations are baked into the image, so the marked-up photo is exactly what appears in the report.
The moment your device reconnects to Wi-Fi or mobile data, all completed inspections sync automatically to the cloud. Nothing to remember — no manual upload required.
The app installs directly from your browser — no App Store, no Google Play. Add it to your iPhone or Android home screen in seconds and it opens like any other app, full screen with no browser chrome. Your signature syncs across desktop and mobile automatically.
InterimReport is designed to work the way inspections actually happen — and to keep working after you leave the building. From the first checklist item to the last corrective action being closed, everything stays in one place.
Open the mobile app on your phone — online or offline. Choose a template, enter the building and client details, and the checklist is preloaded. Scroll through and record each item as you go. GPS coordinates are captured automatically to confirm your location. Saves on every tap.
Give each failed item a priority from P1 Immediate danger to Advisory, and attach annotated photos and notes. Upload required evidence photos for specific items. Add the executive summary, scope and limitations — the app can draft the summary for you — and the overall condition is worked out from the priorities. Add your digital signature. Everything stays editable until you lock it. The system calculates an overall pass rate and section-by-section breakdown automatically. Syncs to the cloud when you’re back online.
Lock the report to generate the professional PDF — complete with GPS location, QR code and certificate dates at time of inspection. Recipients are emailed a unique secure share link automatically. Schedule a reminder for the next re-inspection and monitor certificate renewal dates from the property dashboard.
Raise a corrective action against any failed item directly from the locked report. Its due date is set from the defect’s priority. Assign it to a named person — they receive an email with a no-login closure link. Track all open and overdue actions from the Actions dashboard. Closed actions are logged in the report’s audit trail and appear in the PDF appendix.
A dedicated Progressive Web App (PWA) that installs to your phone’s home screen in one tap — no App Store required. Complete the full inspection on-site with no Wi-Fi or mobile signal. Capture and annotate photos, record your signature and capture GPS coordinates. Syncs to the cloud automatically when you reconnect. Works on iPhone and Android.
Device GPS coordinates are automatically captured when you create a report and again when you lock it — recording the inspector’s precise location and the exact time of both events. GPS metadata is also embedded on every evidence and fail photo. Coordinates and timestamps appear on the report view, the share view and the locked PDF — providing auditable proof the inspection was carried out on-site, at the building, at the recorded time.
Draw directly on evidence and fail photos before they are uploaded — highlight defects, mark locations and add visual context using the built-in annotation tool. Available tools include freehand pen, straight line, arrow, rectangle and circle, with a colour picker and adjustable line width. Up to 30 undo steps. Works entirely offline on the device before upload, so annotations are baked into the image that appears in the report.
Raise a corrective action against any failed checklist item directly from a locked report. Assign it to a named person with their email address and a due date — they receive an automated email with a no-login link to mark the action closed. Track all open, overdue and closed actions from the Actions dashboard, with colour-coded urgency indicators. Overdue actions trigger an automated reminder email. All actions are logged in the audit trail and a corrective actions appendix is included in the PDF when actions exist.
Give every failed item a priority: P1 Immediate danger, P2 Urgent, P3 Routine or Advisory. Each one has a default due period — same day, 7, 28 and 90 days — that your organisation can change, and corrective actions take their due date from it. Priorities show on the report, share view and PDF, the Actions dashboard sorts and filters by them, and administrators can require a priority on every failed item before a report is completed.
Open each report with an executive summary (drafted for you from the results), recommendations, scope, limitations, areas not accessed and why, people present, site contact and weather. The overall condition — Good, Fair, Poor or Unsatisfactory — is worked out from the defect priorities, and the inspector can override it with a reason. The client’s representative can sign on-site to acknowledge receipt.
Start from a library of 19 ready-made templates covering commercial and public buildings, MEP and building services, fire safety and residential housing. Professional and Enterprise licence holders can adapt any of them or build completely custom templates from scratch — their own sections, checklist items, evidence requirements and order — to match a client’s scope, a building type or an in-house standard. The exact template used is snapshotted on the report at locking, so the locked PDF always reflects the checklist as it was at the time of inspection.
Every building or site has its own record in the Properties section. View them all in a searchable, paginated list with last inspection date, report count and re-inspection urgency indicators. Each detail page shows a score trend chart across all locked inspections, a full inspection history, certificate renewal dates, notes, upcoming reminders and quick action links — a complete compliance picture for each building at a glance. Import a whole portfolio from a CSV file — with a Client column to link each building as it is added — or add buildings ahead of a visit so they are ready on the day.
Track renewal dates for key compliance certificates and assessments — EICR, Fire Risk Assessment, Legionella Risk Assessment, Gas Safety, Emergency Lighting, Fire Alarm, PAT and EPC — against each building record. Status badges show whether certificates are valid, expiring soon or expired. Expiry alerts appear on the dashboard, on the new report creation screen and on the compliance calendar. When a report is locked, the current certificate status for that property is snapshotted into the PDF — providing a point-in-time record of certificate status at the time of the inspection. If the building is matched to a SafetyCert building, the dates come straight from SafetyCert.
A full month-grid calendar view showing all upcoming re-inspection reminders and certificate expiry events in one place. Navigate by month, click any event to view the associated report or building, and use the 60-day upcoming panel for a forward-looking compliance summary. Colour-coded event chips distinguish reminder types at a glance. Overdue and upcoming counts are shown as badges on the calendar nav link throughout the application.
Each building’s detail page includes an interactive score trend chart showing the overall pass rate across every locked inspection there. Individual data points are clickable and link directly to the corresponding report. Trend direction is visible at a glance — making it easy to identify buildings where conditions are improving or declining over time.
After locking a report, add a personalised message to the client that is displayed prominently on their share view — visible every time they open the link. Use it to summarise key findings, highlight urgent items or provide next-step guidance. The message can be updated or cleared at any time after locking without affecting the report content itself.
Not every building has a gas supply, a lift or a plant room. Any section can be excluded from an individual report with a single toggle — removing those items from the checklist and the scoring, so the report reflects the building that was inspected rather than a generic template. Excluded sections are clearly noted on the report and PDF.
Failed checklist items can have a written note and a photograph attached directly in the app — with the photo annotated on-device and GPS-stamped before upload. Certain inspection items (such as fire door positions, plant room condition or detector locations) require photographic evidence as a mandatory part of completing that item, ensuring the report carries the proof it needs. All photos appear inline in the report PDF and client share view.
A built-in client address book stores and searches your client base. Each client record holds their name, email address and address details, and links automatically to every report raised against them — giving you a full inspection history per client at a glance. New clients can be created inline when starting a report, selected from the existing list, or imported in bulk from a CSV file. The client link is also available from individual report views.
Capture your signature on screen — on desktop or directly in the mobile app — or upload a saved signature from Settings to reuse across reports. The signature is encrypted at rest and appears on the locked PDF exactly as it would on a paper record. Your signature syncs automatically between the desktop and mobile app.
Until it is locked, the whole report — checklist, priorities, photos and summary included — stays editable, even after completion. Locking a report permanently prevents editing and records the exact date, time and GPS location as the official issued record. On locking, the report is emailed directly to the client and any additional recipients — each receiving their own unique, permanent share link. The locked PDF includes a QR code linking to the share view. Once locked, the report is a tamper-proof, timestamped record.
Every locked report generates a clean, professional PDF containing the full checklist results, section scores, fail notes and annotated photos, GPS location evidence, compliance certificate dates at time of inspection, further observations, inspector signature and issued date. A QR code in the footer links directly to the online share view. A corrective actions appendix is included when actions have been raised against the report.
Generate unique secure links that let clients view their report online without logging in. Links are created automatically for each email recipient on locking, or manually from the report view at any time. Each link can be individually tracked, revoked and set to expire. The share view displays the full report including the inspector’s message, GPS evidence, fail photos and certificate dates.
Set a reminder date on any report and specify the recipient email. When the date arrives, an automated reminder email is sent — keeping you and your client ahead of the next inspection without manual diary management. Upcoming and overdue reminders are surfaced on the dashboard and on the compliance calendar, with a badge count in the navigation.
For repeat inspections at the same building, clone any existing report as a new draft. The address, client details and inspector information are carried forward — ready for the next visit in seconds, with a fresh checklist to work through.
Professional and Enterprise licence holders can download a single print-ready PDF containing all locked reports for a date range or building portfolio — ideal for compliance folders, client handovers and portfolio audits. CSV export includes full inspector attribution per report for use in external management tools.
Upload your company or organisation logo and it appears automatically on every report PDF and client share link you generate — replacing the default InterimReport wordmark with your own identity. Organisation admins upload once and it applies to all reports created by every member of the organisation.
Every action — creation, edit, completion, locking, PDF download, share link access, corrective action raised or closed — is logged with a timestamped audit entry recording who did what and when. All sensitive data is encrypted at rest using AES-256 encryption, and photographs are encrypted before they are stored. The platform is hosted on UK infrastructure and designed in accordance with GDPR principles.
InterimReport works equally well for the contractor or inspector carrying out the inspection and the owner, manager or landlord receiving the report — across offices, schools, industrial units, blocks of flats and rented homes. Both sides get exactly what they need.
Stop relying on paper forms and WhatsApp photos. InterimReport gives your condition visits, PPM walkrounds and interim safety inspections the same professional finish as your certification work — with GPS-stamped evidence, annotated photos, corrective action tracking and a locked PDF that stands up to scrutiny. A service you can sell to every client between their formal inspections.
Know that every interim inspection has been carried out, documented and GPS-timestamped — with photographic evidence, fail records and corrective action closure you can produce instantly if asked by an insurer, auditor, regulator, local authority, occupier or tenant. Whether you look after a commercial estate, a school, a block of flats or a portfolio of rented homes.
19 ready-made inspection templates, maintained by Construct Software, cover commercial and public buildings, MEP and building services, fire safety and residential housing. Every one can be adapted — or start from a blank page and build a completely custom template with your own sections, items and evidence requirements.
Fabric, services, fire safety, water, welfare and external areas for offices, retail, industrial and mixed-use buildings.
Workplace environment, slips and trips, welfare, first aid and electrical hazards.
Schools, nurseries, community and leisure buildings - including site security and play areas.
Security, weathertightness, utilities status and water systems in empty buildings.
A dated photographic record of condition at the start or end of a lease.
Electrical distribution, heating, hot water, ventilation, pumps and BMS - between PPM visits.
Distribution boards, accessories, lighting and general electrical safety between EICRs.
Condition of the works, installed services, fire stopping and handover documents.
Routine legionella control checks between risk assessments.
Roofs, external walls, rainwater goods, windows and internal finishes.
Closers, gaps, seals, hinges, glazing and signage on every fire door.
Detection, escape routes, fire doors, fire equipment and physical security.
Common parts, escape routes, fire doors and fire equipment in blocks of flats.
Every safety and habitability category in one comprehensive residential inspection.
A safety and condition record at the point a new tenancy begins.
Areas relevant to HMO licence conditions and common parts obligations.
Damp and mould, water, heating and internal hazards against HHSRS and Decent Homes.
Room-by-room evidence of damp and mould, likely causes and the actions raised.
Non-intrusive visual checks of appliances, flues, ventilation and water systems.
Build completely custom templates for your own services or a client’s standard — your sections, your checklist items, your evidence requirements, in your order. Available on Professional and Enterprise plans.
Every inspection works from a structured template — so every building gets the same thorough check for the same job, regardless of which inspector attends. Each report is fully customisable: exclude any section that doesn’t apply to the building, and the scoring and PDF adjust to match.
If your organisation or your client uses SafetyCert for building compliance, connect the two. Locked inspections are filed against the right building automatically, and the certificate dates you need on site come from SafetyCert.
Every part of the connection is switched on or off individually in SafetyCert, and it can be paused or disconnected at any time. Each app keeps its own data, and the two talk over a secure, signed connection.
If you manage SafetyCert for your clients as a Service Provider, link each SafetyCert customer to one of your InterimReport clients. Your reports are filed into the right customer’s account, and each customer decides what you may do there.
The connection is included when your organisation holds both an InterimReport and a SafetyCert licence. Set it up from SafetyCert’s settings; InterimReport shows its status under Settings › Integrations.
InterimReport sits alongside a growing range of specialist tools from Construct Software - all built for the UK electrical contracting, building services and facilities management sector.
Building compliance management across sites and buildings. Connects directly with InterimReport — reports, defects and certificate dates flow between the two.
ConnectedBS 7671 test & certification software - EICs, MWCs and EICRs compliant with A4:2026.
Multi-circuit cable calculations for BS 7671 design work on projects of any scale.
Insurance, accreditation and credential tracking for the contractors working on your sites.
Full-stack FM for planned maintenance, reactive jobs and asset management across your portfolio.
Temporary electrical system certification to BS 7909 - built for events, media and entertainment.
The Construct Software suite continues to grow. New tools are added regularly across the industry.
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Three tiers to match your scale — from a sole inspector to a multi-user organisation. No per-report fees, no metering, no surprise charges.
Annual subscriptions. All prices exclusive of VAT. Additional users and storage available as add-ons. Full pricing details →
Everything you need to know before getting started.
InterimReport gives every interim building inspection the professional, credible documentation it deserves — GPS-evidenced, annotated, signed, locked and shareable in minutes. Corrective actions tracked and closed. Compliance certificates monitored. Complete offline on your phone. Get started today.